You're Engaged

10 Questions To Ask During Your Tour

You're Engaged
You're Engaged

You’re engaged! Such an exciting moment! But now what?

Now you start touring venues for your magical day! Here are 10 of some of the most important questions to ask during your venue tour:

1. What is the venue rental price?

It's very common for venues to charge different amounts for different days. And even different amounts for different times of the year. Make sure to ask what their prices are so you can choose the date and amount that works best for you and your planning.

2. What does the rental price include?

You want to make sure there aren't going to be extra charges for things you thought were included in the rental amount. No one likes something with a catch! Remember to keep in mind furniture, linens, security, A/V, set up time, and staff.

3. How many hours are included in the rental?

Of course you want to have enough time to make the most beautiful memories that you'll never forget! As mentioned earlier, different days of the week sometimes come with a different amount of rental time. Make sure you cover that during your tour.

4. What is the max capacity for the venue?

It's always important to make sure your entire party is going to fit inside the venue. And make sure you don't forget to include the happy couple and the wedding party in your headcount. A little tip: For many reasons, 20% of your guest list will have to regrettably RSVP no. 

5. Do you have an open vendor policy?

It is very important to know what vendors you can/cannot use. Here at The Vox we have an open vendor policy, allowing you to bring in any vendor of your choice. We offer our preferred vendors list for suggestions to make your search for the perfect vendors just a little easier.

6. Who will be in charge of setting up and breaking down tables and chairs?

We would never ask you to do our job on your big day. Our staff is solely responsible for setting up, breaking down, and moving any tables and chairs during your day. We'll take care of everything while you enjoy your magical day.

7. What is your parking situation like?

This is another item you won't want to worry about on your important day. This is why your Vox venue rental includes a uniformed KCK police officer who doubles as the parking attendant. And remember! Your guests will carpool and probably Uber too. So the car count may not be as high as you think.

8. Is there a Bridal Suite available?

Holding your Ceremony and Reception in one location is great for so many reasons. And when you do, you want somewhere that your wedding party can relax, get ready, and not be rushed. We have a Bridal Suite for rent, that gives you virtually the entire day to move at your own pace. And did we mention the Bridal Suite comes with complimentary mimosas?

9. Is the venue pet friendly?

Of course you want your fur babies to be a part of your big day! That's why they're encouraged at the Vox! And because we're such animal lovers, we even have a nice grassy back yard for them to run around in, with doggy bags secured outside for your baby to take care of business.

10. Do we have to provide security?

We always want you to feel safe on your day. No one wants to worry about anything going wrong. The Vox has an off-duty Kansas City, Kansas police officer to act as security and parking attendant. They are the first person to show up at the beginning of the night and the last person to leave. We love our KCK police!

Photo by Kyle Rivas Photography

Don't Break Your Bank. Plan An Affordable Wedding

Don’t get married on a Saturday

Choosing to get married on a Friday, Sunday or even a Thursday can help you save a lot as well as land you that special date you’re wanting to have your anniversary on. Having an evening wedding on a Friday allows you to not only save money but also have a full weekend to relax and recover. If you plan your weekday wedding right before a holiday such as the fourth of July, Labor Day, etc. it gives your guests that next day off so you can save money on the venue and your guests don’t have to worry about going to work the next day. Bonus! At the Vox Theatre we offer dates all throughout the week – just ask us about availability and prices.

Find a venue that doesn’t require you to use their vendors

At the Vox Theatre we have an open vendor policy meaning that you can bring in any caterer, bartender, and/or DJ. We only require that your bartender has a current liquor license and comes from a licensed company. Having family or friends who have catering experience cater your wedding could cut costs dramatically while allowing you to have a unique menu with your favorites. Have a college roommate who’s a DJ? Invite them in to play in our space or even skip the DJ entirely and hook into our audio system and have a friend play your music.

Be your own DJ a.k.a have a friend do it

The Vox rents out our own professional audio system that is built into our venue including speakers, a soundboard, mics, and a large projector screen that you can hook your phone, tablet, or computer into and play your own pre-made playlist. Have a friend be MC and do your introduction, play the song for your first dance, and start the playlist for your dance party – all while saving money!

Have your ceremony and reception in the same place

Our stage here at the Vox Theatre is the perfect place to have your ceremony if you’re looking to have your ceremony and reception in the same place. Your guests can come right to the ceremony, sit at their tables or in seats by the stage and go right into a cocktail/appetizer hour while you and your betrothed take pictures and won’t have to worry about figuring out what to do or getting lost between the ceremony and the reception. Having the ceremony and reception in the same place also cuts down on decoration costs by not having to buy extra flowers or other decorations for the ceremony location.

Fake your wedding cake

Fondant and tiered cakes are insanely expensive but oh so beautiful! Who doesn’t want to have that show stopping ten-tiered wedding cake with spun sugar and fondant flowers? But what a toll that takes on the checkbook. Here’s an idea, fake it! Have your baker make a fake Styrofoam and cardboard cake with a small top layer of real cake for you to cut into and eat then have real sheet cakes in the kitchen for your guests. You get to have your show stopping cake, your guests get to eat cake, and you save money – talk about a win-win-win!

Don’t feel like you HAVE to have a wedding cake

Several of our couples have opted to have dessert bars instead of a wedding cake. Having family members make and bring a dessert gives guests a variety of sweets and you less of a hit on your bottom line. Donuts, cookies with your monogram, milk-and-cookie bar, the options are endless, and if you still really want to have that moment cutting your cake you can get a special cupcake just for you two!

Cupcake Tower

 

Donut Tower

Don’t offer endless alcohol options

A couple of kegs and one ‘signature’ cocktail are great options to please your guests and save some money. 

At the Vox Theatre we rent out our two-tap kegerator system allowing you to have two types of beer in one rental! Skipping on hard liquor altogether is not a bad option either. Beer and wine are more than enough to satisfy guests.

Have a blast!

If the couple is having fun and is happy and the guests have free food and sweets they will be happy too. Remember that your wedding day is a celebration not a test – enjoy it!

Bride & Groom Enjoying Their Confetti Exit In Our Backyard (RPM Photography)


FAQ's

So many questions come up when deciding which venue to host your upcoming ceremony, reception, or corporate event at. More than any other factor, your venue sets the tone for your event. It’s the first thing your guests see when they arrive, and it’s what they’re going to be immersed in for the five or six hours they’re celebrating with you. To help ease the stress, we’ve put together a list of our most frequently asked questions.

Can the Vox accommodate a DJ or live band?

Yes! Both a DJ and live bands are welcomed here at the Vox. Our raised stage is perfect for live bands to perform during your event. And we offer a perfect space for your DJ that doesn’t take away from your dance floor.

Does the Vox have an A/V System I could rent?

Yes! We offer an A/V Package. This includes use of our sound system, microphones, projector, and projector screen. This can also be purchased a la carte as A/V Rental (sound & mics) or Projector & Screen. We have (2) handheld microphones. We do not have lapel microphones.

Can I move things around and decorate to suit my purposes, or do I have to leave everything as is?

When describing how the space is set up we stress the word “usually” because we want you to make the space your own. All of our main tables are on wheels so you can arrange them throughout the space as you wish with the exception of blocking our fire exit.

Are holiday dates available?

Yes! We are available for booking on certain holiday dates. There is special holiday pricing for Thanksgiving and New Years Eve. Please ask for holiday pricing during your tour if you are interested in those dates.

What is the hosts job?

Hosts are present during every single event held at the Vox. Their primary job is to make sure the building is being taken care of during your event. While the host is not responsible for making sure your timeline is going accordingly, it is our pleasure to work with vendors to ensure you have a smooth event.

Can I have both my ceremony and reception at the Vox?

Yes! Both ceremonies and receptions can and have been held at the Vox. We have three options for “flipping” the room from the ceremony floor plan to the reception floor plan.

How much time do we get for Set Up? 

Each event includes (3) hours of set up time as well as (1) hour prior to guest arrival for vendors to load into the space. After your event, you are also given (1) hour of load out time. We don’t want your event time getting cut into, so we make sure all set up and load time is outside of your event time frame.

Can I split up my 3 hours of set up time? 

Yes! We do allow you to split up the set up time in order to add additional time before guests arrive for vendors to load in at no additional cost. If you would like more than (3) hours plus the (1) hour before guest arrival you may purchase additional set up time.

Are linens included in the venue rental?

Linens are not included in the venue rental, however we are happy to assist with rentals should they be needed. Any items rented through us will be set up for you before your arrival, as well as removed at the end of the night and returned to the rental company by us.

Can we bring our own vendors in? 

Yes! All independent vendors are welcome. We do require that your liquor provider be from a licensed company and have a current liquor license as well as providing an individual to be present (caterer, staff, etc.) at all times during the event to maintain cleanliness.

What all is included in the venue rental?

At the Vox we supply up to (24) 66” round tables, (8) cocktail tables, (11) 6-foot rectangle tables, (8) 8-foot rectangle tables, (200) white folding chairs, and (4) large rolling tables that are great for a bar, buffet, gift, or cake table.

Are we responsible for cleaning up at the end of our event?

You are only responsible for cleaning up and loading out what decorations you brought in. You will never be responsible for clean up of tables, chairs, linens, event space trash, sweeping, etc.

Have more questions? Contact us and schedule a tour! 913-730-6110 or info@voxtheatre.com


Holiday Parties at the Vox

The Vox Theatre has several businesses and organizations host their Holiday parties with us and each one has their unique traditions!

Epoxy Coating has hosted their holiday party at the Vox Theatre many times. Each time employees and their families are invited to come enjoy delicious food, fun games, and a huge white elephant gift exchange!

Epoxy Coating’s white elephant gift exchange gifts are all bought by the owner of the company and wrapped for employees to choose and unwrap in front of everyone. Each gift can be “stolen” twice before it is safe with its final owner.

 

Guests enjoy appetizers throughout the night while playing bingo to win prizes.

The American Society of Media Photographers (ASMP) has also hosted here at the Vox Theatre. Being a fun group of beer and photo loving photographers they had The Photo Bus KC drive into our event space for guests to enjoy!

     

Along with the Photo Bus, ASMP went all out decorating our space with cute themed decorations to really get people in the mood for the holidays.

              

And what would a holiday party be without something sweet?

Now that you have seen some of the wonderful parties hosted at the Vox Theatre why should you host a holiday party at all? Well, research shows employee appreciation can inspire increased productivity, retention and satisfaction among employees. An end-of-the-year party provides an enjoyable evening for employees and allows companies to show their appreciation in a more personal way.

What are the top four reasons to host a company holiday party?

There are many benefits to having a company holiday party, but the top four reasons you should consider one this year are that they build culture, morale, relationships, and they show gratitude in a personal way.

Building Culture:

If you’re trying to establish your company culture (or if you already have and want to reinforce  it), the holiday party is a great opportunity to demonstrate what you’re all about. If you try to prioritize individual recognition, have an awards ceremony during the party. If establishing strong customer relations is your thing, consider inviting clients to the celebration.

Boosting Morale:

Ending the year on a high note with some fun and festivity can boost  morale, leaving employees with a high opinion of the company and their work as they break for the holidays. Plus, it can present an ideal way to kick off the New Year on optimistic footing, empowering your team to return ready to run at full speed.

Building Relationships:

Getting to know your employees as people, not simply as workers, is essential for teams to succeed. Interacting with your employees  at a social gathering is an excellent way to accomplish this goal. Often times at the office, employees only get to interact with others within their department. Having an inclusive company holiday party affords your co-workers the opportunity to meet and mingle with people they might not otherwise get to talk to on a regular basis. Employee bonding in a social context is a key element of team building, which is necessary to produce the best results. And regardless of the bottom line, it’s just fun to get to know new people, especially in such a festive setting!

Showing Gratitude in a Personal Way:

Employees are the heart of a company, and a holiday party is a great way to express your appreciation and thank your team for another year of hard work.

It’s true: giving your employees a year-end cash bonus or extra PTO is a pretty good way to say thank you for their hard work. However, they will also appreciate a more  personal way of showing gratitude. Having a party for them says that you value them as both employees and people—they aren’t just a faceless entity you can throw a check at and call it personal recognition. If you really want to go the extra mile, you can hand out “awards” to employees at the party to show them that you truly appreciate their contribution to your organization.

Plus, parties are fun! Your employees want to have a good time. While it might seem insignificant in the grand scheme of things, having a holiday party shows you’re a company that values employees’ happiness—and that you’re a genuinely fun place to work.

Now that you’ve decided to host the party, get started by booking your event with us!


McKnight - Hadley Ceremony & Reception

Recently, a wedding and reception came to The Vox that left a beautiful and lasting impression. The McKnight - Hadley ceremony and reception took full advantage of the space as a whole, and also of our naturally rustic vibe.

This homemade archway acted as the perfect backdrop for the exchange of vows.

This breathtaking archway was homemade, and placed on our stage in order for the couple to exchange vows underneath. Accented by 3 separate walls of candles that stood behind the archway. Flickering candles added beautifully to our festoon lights that are strung on our brick wall. This archway served as a monumental part of the ceremony; and guests couldn't help but take personal pictures in front of the beautiful backdrop. And because of this attraction, both guests and the lovely couple will have plenty of opportunities to look back on their special day.

 

The couple honored family members who could not attend by including their photographs in the decoration.

"A Long Line of Love" displays are a traditional and loving way to show the path of love that came before you. But the McKnight - Hadley wedding honored those who couldn't be there in a slightly different way. They placed a name card and photograph of relatives that were unable to attend the ceremony. This allowed them to be "present" in a sense. And also allowed guests to get a sense of the couples rich family history.

 

The couple used a candle wall display to section off the kitchen from the rest of the event space.

Along with all our amenities, we also proudly offer a fully functioning kitchen to our caterers and other venders. And some of our events come up with perfect ways to dress up the area. McKnight - Hadley kept with their candle wall theme and placed one on the kitchen bar counter. Therefore, keeping the kitchen activity discreet from party-goers and kept the atmosphere and attention on the event.

 

Custom made Mr. and Mrs. plates held the Bride and Groom's spot in the dinner line.

And of course, what better way to say, "Get your own plate" than to have custom made Mr. and Mrs. plates for the newly married couple? Too often during receptions, the bride and groom are so busy greeting and thanking guests, they don't get the chance to enjoy their dinner. McKnight - Hadley made sure they would get the opportunity to sit and eat by making sure they had their own dinnerware that was ready to go, waiting just for them.

Take a look at even more beautiful photos from this fantastic wedding and reception:

Couple: Betsy McKnight - Patrick Hadley

Photographer: William Hess / Bailey Eichler

Florist/Decorator: Susan McKnight 

 

 

 

 

 


The Beautiful Bridal Suite. The Gorgeous Groom's Suite

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Photo taken by Vox Staff

Holding both your ceremony and reception at the Vox is a perfect opportunity to take advantage of our Bridal Suite. Located just next door right past Rosedale Development Association, our Bridal Suite is the perfect space to allow the bride, her bridesmaids, and the mothers to get prepared for their big day.

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Photo taken by Vox Staff

The suite is provided to the party for extra time to get ready and relax on their wedding day. With its spacious room and high ceilings, the room allows for laughter, chatter, good memories, and great photos. Brides have had food and beverages delivered to them throughout their Bridal Suite time. Makeup artists, hair stylists and friends are encouraged to utilize this time to get prepared and provide pampering. The backdrop of the room offers the perfect subtle beauty for photographers to capture every moment.

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Photo taken by The Grays Photography

And their male counterparts find refuge in our Groom's Suite, located upstairs in the theatre. Grooms, groomsmen, and their fathers have done everything from watching sports games to bringing in game consoles and playing video games to take the pressure off. Maybe crack open some beverages too.

The Groom's Suite overlooks the entire event space. This gives you a Birdseye view of the space before it becomes the party scene of your reception. Or, as we like to call it at the Vox, the calm before the storm.

While your guests are getting ready for your big day, you can relax and take it all in. Since this is your big day!

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Photo taken by Vox Staff

These spaces allow the Bride and Groom to relax and not feel rushed. From getting ready for their day, to traveling to their ceremony, and then finally traveling to their reception. To have all 3 in one place saves time, travel, and confusion on multiple locations.

All of these factors allow ease of mind for not only the bridal party, but also the guests of your wedding. Also, limiting the number of places for the day down to just 1 simple location is a nice way to tell your guests, "Thank You for being a part of our special day!"


The Vox Theatre Top 10 Fun Facts

Look through these 10 Fun Facts about the Vox Theatre you may not have known:

1.We’re Growing. And Growing. And Growing!

The Vox just keeps growing due to all the different events held here. While widely known for weddings and receptions, don’t forget we can host just about anything here! Birthday parties, holiday parties, bar mitzvahs. And so on, and so on!

Let The Vox Theatre be the location of your next amazing event!

 

2. A Rich History!

The Vox Theatre has been a part of the Rosedale community since 1922. It was first a silent picture theatre, then upgraded to a “talkie” theatre. Then, in 2009, full interior renovations were completed when Alistair Tutton bought the building to utilize as his Photography Studio. Alistair is internationally known for his architecture, food, portrait, and product photography. We use the space as a photography studio and also an event venue! To learn more, check out www.alistairtutton.com

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3. Ceremonies & Receptions!

We don’t only host the party. Go ahead and schedule your beautiful ceremony here too! Believe me when I say we have plenty of space for both. And guess what! If you do, you have the option to take advantage of our gorgeous Bridal Suite! And speaking of our bridal suite…vox_wedding_054

 

4. Our Bridal Suite!

The bridal suite allows brides and their bridesmaids to prep for the big day while relaxing just a few yards away from where they’ll soon exchange “I Do’s”. Rather than travel from ceremony to reception, have it all in one place. This immediately takes so much stress off your big day. Seems like a good idea to me!

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5. Make the Event Space Your Own!

The world is your oyster at the Vox. Each event is allowed to decorate the Vox however they would like. We offer sound panels on the wall for hanging artwork and a silver ledge around the room to hold battery operated tea light candles, pictures, or other decorations you might have.Nichole-0192

 

6. Outdoor Area!

Right off the dance floor is a set of french doors that lead to the patio and backyard. As a result of using this area, you immediately increase the amount of event space and allow party goers to enjoy some fresh air, without being taken away from the party. You can also use our backyard and patio as the perfect backdrop to your wedding day photos.nichole-2011

 

7. The Kitchen!

We have a fully functioning kitchen that is available to all events. The kitchen comes equipped with an oven, stove, microwave, refrigerator and deep freeze. There are storage shelves, prep tables, and a sink! If thats not enough cool stuff – theres even paper, plastic, cardboard, and glass recycling available! We even heard a little rumor that caterers LOVE IT!

vox-kitchen

8. We’re Pet Friendly!

Starting at the top of the food chain, the Vox Theatre owner, Alistair Tutton, brings his pups to work almost daily. Along with his pups, visitors can expect to see a number of Vox staff members dogs coming and going in the space. We encourage you to bring your furry friend along while you party at the big event you’re planning.

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9. Location, Location, Location!

It’s a realtor’s dream! Located right off I-35 on Southwest Blvd, the Vox Theatre is easy to find. Whether you’re coming from the Missouri or Kansas side, I promise, you can’t miss us. And, if for some reason you do, there’s always your GPS!
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10. Confident Staff!

Small but mighty! That’s what they say. And that’s what we’ve got. Our event staff is incredibly involved from the very first steps of touring the facility – to the very last item being loaded out at the end of your event. We have Brooke Rohan, the Event Manager leading the way, Bailey Eichler, the Event Operations Coordinator, a team of hostesses – Jessica, Brittany, Daphne, Melyssa and Amy. And last but not least – our Set Up/Tear Down Staff!

Events Team

There are WAY more than just these 10 facts that make The Vox Theatre the amazing event space that it is. But most of all, it’s the atmosphere that we want you to have for your special event. Give us a call and we’ll be more than happy to walk through all the little details that will make your day just that…Your Day!


Meet Our Vox Theatre Events Team

The Vox Theatre is home to a confident and effective team of Event Coordinators and Hosts. Heading the Events team is Brooke Rohan, Event Manager. Brooke is a graduate of Missouri State University in Springfield. There she received her Bachelors Degree in Hospitality Management. Brooke began working for the Vox Theatre in May, 2016. She was previously the Event Coordinator for the Kansas City Chiefs. Brooke came in full steam and transitioned seamlessly, making sure there were no hiccups with the management change.

Bailey Eichler is the Event Operations Coordinator. Bailey also graduated from Missouri State University with a Bachelors Degree in Public Relations. She has experience in both coordinating and hosting events. She was previously an Activities Director and Personal Assistant. Bailey is the newest member of the Vox Theatre, starting in August, 2016. Though she my be new, Bailey is excited to contribute to the Events team and the Vox Theatre.

And last, but most certainly not least, the Vox Events team is incredibly proud of their Host team. This team is a select group of individuals on hand throughout every event held at the Vox. The hosts offer any assistance that may be needed during the event. And always with a warm, genuine smile.

The Vox limits the amount of coordinators, allowing them to be more directly involved in all the details. By doing this, they are able to ensure the same person schedules, handles, and executes the events at the Vox. Reassuring everyone who holds an event here that they are in good hands.

Stay tuned and you'll get to know Brooke and Bailey more in depth, and also get to meet the Vox Theatre owner, Alistair. And don't forget about the Vox pups :) You'll also see first hand some of the beautiful events held at the Vox. From weddings to corporate events, we have it all! And we're inviting you along!

 Go check out our Facebook and Instagram pages!


The Vox Theatre

Now Re-Introducing...The Vox Theatre!

We would like to introduce you BACK to The Vox Theatre! Let's take a step back in time.

The Vox Theatre has been a staple in the Kansas City area since 1922. The theatre continues to grow into the charming and elegant space the area has come to know and love. Beginning as a silent movie house, the Vox was formally introduced in the 1940’s as a “talkie” theatre. Today, the Vox is the beautiful event space that continues to host many soirees. Though known mostly for weddings, events range from holiday parties and corporate events, to ceremonies and receptions.

The Vox pays respect to its history with original brick walls throughout, a pressed tin ceiling, and original wood floors. But don't think The Vox is stuck in the past. The event space also embraces today's technology by offering a full stereo system with multiple iPod hook-ups, a fully functional prep kitchen, and a state of the art lighting system.

The Vox Theatre acts as both an event space and a photography studio. It is home to Alistair Tutton Photography. Because of its beautiful architecture and atmosphere, it is used as the backdrop for many photography sessions. These include shoots with Russel Stovers, Dole Fruit, and Omaha Steaks. 

And finally, the Vox offers it's friendly, helpful, and eager events team. The Events Team consists of Brooke Rohan, Events Manager, and Bailey Eichler, Event Operations Coordinator. They are here to help you with any questions you might have regarding your event or the space. With all of these amenities and more, the Vox offers the perfect spot for whatever event you may be planning.

Make sure to check out The Vox on FacebookTwitter, or Instagram to see all the amazing events we've hosted and what we can do for you and your event.


Nick + Kara 6.20.15

Wedding Recap: Nick + Kara 6.20.15

Photography: The Grays Photography

Linens: Accent

Florist: HyVee Floral

Caterer: Deco Catering KC

Cake: The Sweet Nook

Music: NC Sounds DJ
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